Proposal Manager

Company: Beacon Hill Staffing Group, LLC
Location: Chicago
Posted on: February 3, 2025

Job Description:

Our client, a growing architecture firm, is seeking a proactive and versatile Executive Assistant/Proposal Manager to support their team in managing key administrative functions. In this role, you'll take charge of proposal development, contract preparation, and project documentation, while providing comprehensive support to senior leadership.

Want to apply Read all the information about this position below, then hit the apply button.

Responsibilities:
Proposal Management: Organize, craft, and track proposal documents with precision
Contract Preparation: Review and prepare legal agreements, including AIA Owner/Architect and Consultant agreements
Client Engagement: Coordinate with clients and consultants to secure signed proposals and agreements
Document Management: Maintain a well-organized electronic filing system
Submittals: Prepare responses to Requests for Proposal/Qualifications (RFP/Qs)
Insurance Certificates: Manage and distribute project insurance certificates
Attention to Detail: Proofread and edit all communications to ensure accuracy and clarity


Qualifications:
3+ years of experience as an Executive Assistant (architecture, engineering, or construction preferred) with exposure to proposal/contract documentation, editing, and negotiation
Proficiency in Microsoft Suite (Excel and Word), with knowledge of Google Apps and Mac-based applications
Experience with AIA contracts and Deltek Vision is a plus
Strong multitasker who is self-motivated, detail-oriented, and dependable


Benefits: Our client offers a comprehensive benefits package, including a Continuing Education Allowance, Profit Sharing and a 401(k) Retirement Savings Plan with a 6% employer match, and an Employee Stock Ownership Plan (ESOP) with an employer contribution ranging from 8-15% of your salary over the last 7 years. Our benefits also include employer-paid health insurance (with a PPO or HSA plan option, covering 75% of the employee's cost), life insurance, and long-term disability, along with dental and vision insurance. Employees also enjoy paid vacation and personal days, a Pre-Tax Ventra Transit or Commuter Benefits Program and Corporate Divvy Bike Sharing Membership.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, LLC, Waukegan , Proposal Manager, Executive , Chicago, Illinois